The Carriage House is attached to the Main House by a brick breezeway. It is best suited for larger parties renting the Main House who need extra space as it does not have a kitchen. The Carriage House is only rented when the Main House is not occupied since the two dwellings are in close proximity. While we may rent the Carriage House on some weekends, it is mainly available during the week when not booked in conjunction with the Main House.
It is comfortably outfitted with a large sectional sofa, flat screen TV with DIRECTV, a movie library, window seat, full bath with travertine floor and travertine walk-in shower and bedroom with king bed and pull-out twin size bed.
The entire Carriage House will be available to guests as well as the grounds. However, there are usually crops in the fields.
For larger groups, there is also a cottage on the property that sleeps 7.
RENTAL AGREEMENT for Chiswell Carriage House
This Rental Agreement (“Agreement”) is made by and between Chiswell, LLC (the “Owner”), through its rental agent Stay in Crozet, LLC (the “Agent”), and the individuals making the reservation (the “Guest”).
Online reservations constitute the valid and binding Contract subject to the terms and conditions herein set forth and by making an online reservation, Guests agree to the following terms and conditions:
Terms and Conditions:
The Property: The property to be rented is a residential property located on the Chiswell estate in Albemarle County, Virginia and known as Chiswell Carriage House, 7618 Pony Express Road, Greenwood, Virginia. The residential property identified above shall be referenced hereinafter as the “Rental Property,” and, together with the grounds and other properties on the Chiswell estate, the “Premises.”
Reservation and Payment. A reservation shall be confirmed upon receipt of fifty percent (50%) of the total due. Payment shall be made by credit card online. The balance of the total shall be due no later than thirty (30) days prior to the Arrival Date. If such amount is not received, the reservation shall be deemed cancelled with no further notice. Any reservation accepted by the Agent within thirty (30) days of the Arrival Date shall require payment in full.
Check-in and Check-out Procedures. Check-in shall be no earlier than 3:00 p.m. on the Arrival Date. Check-out shall be no later than 11:00 a.m. on the Departure Date. The home will be cleaned prior to your arrival and again upon departure. Please remove all personal belongings; lock all doors and windows and leave your keys in the lockbox. Guest shall vacate the property promptly, and shall leave the Property in broom-clean condition. If Guest fails to check-out by 11:00 a.m. and cleaning crew arrives, Guest may be charged $35.00 per hour while cleaning crew awaits Guest departure. Prior permission is necessary for early check-in or late check-out.
Cancellation. Cancellations made 60 days or more prior to the date of arrival qualify for a full refund of the original deposit. Cancellations within 60 days of arrival will result in a forfeit of the deposit.
Damages. Guest is responsible for all damages to the Premises and all items contained therein, resulting from their use of the property, whether caused by a Guest or a person invited onto the property by a Guest (“Non-Guest Visitor”). Guest must either purchase the Property Damage Protection Plan providing coverage for such loss or damage or make a refundable security deposit of $250.00 to be held until fourteen (14) days after Departure Date. See Paragraph VII - Security Deposit.
Property Damage Protection Plan. The Property Damage Protection Plan is an insurance product designed for guest purchase to help protect Guest from paying out of pocket for accidental damages caused to the Rental Property or belongings during Guest stay. The Property Damage Protection plan is provided through (SENSITIVE CONTENTS HIDDEN), Inc., and administered by CSA Travel Protection and Insurance Services. Homeowner is not licensed to advise, sell or service the plan's insurance coverage. Please contact CSA for any questions regarding pricing, coverage, limitations or exclusions. The fee for the Property Damage Protection Plan is $59.
Security Deposit. Guest has the option to chose either the Property Damage Protection Plan or a refundable security deposit of $250.00. The security deposit shall be held by the Agent pending inspection of the Property on or after the Departure Date. The security deposit shall not accrue interest. The security deposit, less any deductions for breach of this Agreement, damages, cleaning and/or other expenses as set forth in this Agreement, will be refunded by Agent fourteen (14) days from the Departure Date. Any material breach of this Agreement by Guest or Guest’s invitees may result in the complete forfeiture of the security deposit.
Travel Insurance. Guest is encouraged to purchase travel insurance. Travel insurance is available through CSA Vacation Rental Insurance - (URL HIDDEN)
Guest Conduct. Guests agree to abide by the following rules and regulations, as supplemented and/or amended from time to time. Guest’s breach of any duty contained in this Section shall be considered material and shall result in immediate and expedited eviction with no refund of any kind.
Guests shall cause no unsafe or unsanitary conditions on the Premises.
Guests shall not use the Premises for any commercial activities or purpose that violates any applicable law or regulation.
Occupancy. The maximum occupancy of the Rental Property may not be exceeded in the area of persons or vehicles at any time without prior approval by the Agent and/or Owner. The occupancy total for the Rental Property is 3 persons, 1 vehicle. Occupancy of persons will include anyone above the age of four. Additional guests not previously approved will incur a $100 per person, per night additional charge.
Pets. No pets shall be permitted on the Premises. Violation of this provision shall result in immediate termination of the rental without refund, and Agent will deduct an additional $100.00 from Guest’s security deposit for pet cleaning, plus the cost of any damages.
No fraternities, school, civic, house/keg parties or other non-family groups are allowed unless the Agent and the Owner grant prior approval.
In no event shall Guests assign or sublet the Rental Property in whole or in part.
Guests hereby acknowledge and grant specific permission to the Agent or Owner to enter any part of the Premises at any time for inspection purposes, should the Agent or Owner reasonably believe that Guests are causing or have caused any damage to the Premises.
Owner/Agent Access. Guests further agree to grant the Agent or Owner access to Rental Property for purposes of maintenance and repair.
Non-Guest Visitors. Non-Guest Visitors to the Rental Property are permitted at a rate of 1 non-guest visitor for each guest. Non-Guest Visitors to the Rental Property must be reported to the Agent. Non-Guest Visitors must leave the property by 11:00 p.m.
Smoking. Absolutely no smoking of any kind shall be permitted on the property.
Fireplaces. Guests shall not light any fires inside or outside the property, including campfires or candles, or use any fireplaces on the property. Guests understand that the fireplace vents are not in working condition, creating a fire hazard and risk of significant smoke damage to the Rental Property if the fireplaces are used.
Guests may occupy only the Rental Property, the driveways to the Rental Property, and the land within 200 yards of the Rental Property. All other areas on the Premises, including, but not limited to, the barn and the equipment shed, are strictly off-limits to Guests, and Guests intruding upon such areas shall be trespassers.
Occupancy and use of the Rental Property shall not be such as to place it in danger of damage, or to disturb or offend neighbors. Disruptive activities or nuisances including, but not limited to, loud parties, kegs, excessive speeding, riding of ATVs, off road motorcycles or dirt bikes, excessive noise, obnoxious behavior, and discharging of firearms, fireworks, or weapons of any sort shall be strictly prohibited.
Only adults (25 years old and older) may reserve the Rental Property and an adult must occupy the Rental Property at all times when children are present.
X. Damage and Cleaning. Guest shall be responsible for all routine cleaning while on the property, and Guest agrees to keep the property, inside and out, reasonably clean and free from trash, clutter and debris. Guest is responsible for stains on carpets. All trash must be bagged. Guests are responsible for all damage due to misuse or overuse of the property. Guests shall promptly inform Owner of any and all damage to the property, whether caused by Guests or others. Guests agree that if the security deposit is insufficient to cover the costs of damages or cleaning, Guests will promptly reimburse Owner for all costs and expenses incurred upon demand.
XI. Furniture to be Replaced. Guest shall return the Rental Property in the same condition in which it was rented. Guests will incur an additional $100.00 fee in the event that any furniture on the premises is moved significantly and not replaced in its original location.
XII. Refunds. There will be no refund, rebate or reduction in rent due to mechanical failure, appliance failure, and interruption of utility service, errors in advertising or solicitations, or Guest dissatisfaction with the property. Tenant assumes the risk of inclement weather. Travel insurance is recommended. No refunds will be given except as specifically stated herein. If Guest is entitled to a refund, Owner will make the refund within a reasonable time no less than thirty (30) days from departure.
XIII. Lost Items and Personal Property. All personal property placed in or about the property by Guest shall be at the sole risk of Guest. Owner shall not be responsible for loss, damage, theft, or destruction of such property from any cause. A $20.00 fee, plus shipping cost, applies to any Lost and Found items that the Agent is requested to return to Guests. Items found and not claimed within 30 days will be disposed of at the discretion of the Agent.
XIV. Limitation of Liability in the Event of Cancellation. In the event the Owner and Agent are unable to make the Rental Property available for any reason, the Guest agrees that the Owner’s and Agent’s sole liability as a result of this unavailability shall be to provide a refund of monies paid under this agreement. Guest expressly acknowledges that in no event shall the Owner or Agent be held liable for any special or consequential damages which result from such unavailability or cancellation.
XV. Indemnity. Guests shall indemnify and hold harmless Owner and Agent from any liability, cost or damage resulting from any activities, actions, or non-actions by Guest or Non-Guest Visitors on the property, and Guest shall pay all costs, including reasonable attorney's fees, incurred by Owner in connection with the same.
XVI. Maintenance. The Agent shall maintain the property in working order. Guests shall promptly inform Agent of any required repairs or inoperable equipment. The Agent shall make repairs within a reasonable time of receiving notice. The Agent may enter the property during the rental term to inspect the property or make repairs. Guest will be charged all costs associated with unnecessary repair requests. Guest is not entitled to a refund of any rent paid due to damage, defects or inoperable equipment. Guest acknowledges that power outages may occur and that Owner and Agent are not responsible for any food loss or other damages incurred due to power outages, and Guest shall not be entitled to the refund of any rent due to power outages.
XVI. Liability of Owner. GUESTS HEREBY ASSUME FULL RESPONSIBILITY FOR RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE ARISING OUT OF GUEST’S USE OF THE PROPERTY. In consideration of being permitted to enter the Rental Property for vacation rental or any other purpose, each Guest, for himself/herself, his/her heirs and personal representatives, guests, children and any other parties who could make a claim by or through Guest, acknowledges, agrees and represents that he/she has or will immediately upon entering, and will continuously thereafter, thoroughly inspect the entire Rental Property, and that the Guest finds and accepts the property as being safe and reasonably suited for the purposes of the Guest’s use. Each Guest further agrees and warrants that if, at any time, the Guest observes or is made aware of any potentially unsafe conditions or if he/she feels that anything is unsafe, he/she and all guests will immediately advise the Agent and will leave the area thought to be unsafe. Each Guest therefore WAIVES, DISCHARGES AND COVENANTS NOT TO SUE Owner, Agent, their members, managers, agents or employees, for any and all loss or damage, and any claim or demand for illness, personal injury, DEATH, and/or property damage whether caused by negligence of Owner or Agent, natural conditions or otherwise. Each Guest hereby AGREES TO INDEMNIFY, SAVE AND HOLD HARMLESS Owner and Agent from any loss, liability, damage or cost they may incur due to the Guest’s use or occupancy of the Property, whether caused by the negligence of Owner or Agent, natural conditions or otherwise.
XVII. Good Condition of Property Acknowledged. Guests agree to inspect the Rental Property upon arrival and notify the Agent immediately if any part of the Rental Property or its furnishings is found in damaged condition. Guest’s failure to so notify the Agent shall be deemed an acknowledgment that the Rental Property is in good and undamaged condition at the time Guest takes possession.
XVIII. Reasonable Attorneys’ Fees and Costs: In addition to the provisions set forth above with respect to attorney's fees and costs, if Guest's breach or noncompliance causes Owner to employ an attorney or collection agent, Guest shall be liable for all collection fees, reasonable attorney's fees and other costs incurred by Owner.
XIX. Applicable Law and Construction: This Agreement shall be construed and governed by the laws of the Commonwealth of Virginia. The parties agree that venue for any dispute shall be in the appropriate courts in the County of Albemarle, Virginia This Agreement constitutes the entire agreement between the parties. No other oral or written agreements, representations, or understandings have been made by either party. Any change, deletion, modification, or cancellation of this agreement must be in writing and signed by the parties. If any provision of this Agreement is held to be unenforceable or in violation of law, the remaining provisions shall continue in full force and effect. If Owner waives a breach or noncompliance by Guest, such waiver shall not constitute a waiver of any subsequent breach or noncompliance, and all other terms shall continue in full force and effect.
While we do not live on the property, we are available if needed and are only a quick phone call or text away.
Ross and I are long-time residents of the area. Ross grew up in Greenwood, went to Elon College (now University) and returned to Charlottesville upon graduation to join his great-uncle in real estate. I grew up in the Shenandoah Valley, moved to Charlottesville to attend UVA and after graduation, I couldn't leave! We love living here!
Our real estate office shares the upper floor with our loft apartment and we live in nearby Sugar Hollow.